How to load data from Smartsheets to BigQuery

Learn how to use Airbyte to synchronize your Smartsheets data into BigQuery within minutes.

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Set up a Smartsheets connector in Airbyte

Connect to Smartsheets or one of 400+ pre-built or 10,000+ custom connectors through simple account authentication.

Set up BigQuery for your extracted Smartsheets data

Select BigQuery where you want to import data from your Smartsheets source to. You can also choose other cloud data warehouses, databases, data lakes, vector databases, or any other supported Airbyte destinations.

Configure the Smartsheets to BigQuery in Airbyte

This includes selecting the data you want to extract - streams and columns -, the sync frequency, where in the destination you want that data to be loaded.

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TL;DR

set up Smartsheets as a source connector (using Auth, or usually an API key)
set up BigQuery as a destination connector
define which data you want to transfer and how frequently

You can choose to self-host the pipeline using Airbyte Open Source or have it managed for you with Airbyte Cloud.

This tutorial’s purpose is to show you how.

What is Smartsheets

A cloud-based management platform, Smartsheet empowers businesses to accomplish all things business. Smartsheet drives collaboration, supports better decision making, and accelerates innovation, enabling businesses to advance from ideation to impact in record time. Chosen by more than 70,000 brands in 190 different countries, Smartsheet simply makes business smarter—and simpler, since it integrates seamlessly with applications businesses already use from Google, Atlassian, Salesforce, Microsoft, and more.

What is BigQuery

BigQuery is an enterprise data warehouse that draws on the processing power of Google Cloud Storage to enable fast processing of SQL queries through massive datasets. BigQuery helps businesses select the most appropriate software provider to assemble their data, based on the platforms the business uses. Once a business’ data is acculumated, it is moved into BigQuery. The company controls access to the data, but BigQuery stores and processes it for greater speed and convenience.

Integrate Smartsheets with BigQuery in minutes

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Prerequisites

A Smartsheets account to transfer your customer data automatically from.
A BigQuery account.
An active Airbyte Cloud account, or you can also choose to use Airbyte Open Source locally. You can follow the instructions to set up Airbyte on your system using docker-compose.

Airbyte is an open-source data integration platform that consolidates and streamlines the process of extracting and loading data from multiple data sources to data warehouses. It offers pre-built connectors, including Smartsheets and BigQuery, for seamless data migration.

When using Airbyte to move data from Smartsheets to BigQuery, it extracts data from Smartsheets using the source connector, converts it into a format BigQuery can ingest using the provided schema, and then loads it into BigQuery via the destination connector. This allows businesses to leverage their Smartsheets data for advanced analytics and insights within BigQuery, simplifying the ETL process and saving significant time and resources.

Step 1: Set up Smartsheets as a source connector

1. Open the Smartsheets source connector page on Airbyte.com.
2. Click on the "Add Source" button.
3. Enter a name for your Smartsheets source connector.
4. Enter your Smartsheets API access token in the "API Access Token" field.
5. Enter your Smartsheets account ID in the "Account ID" field.
6. Click on the "Test" button to ensure that the credentials are correct.
7. If the test is successful, click on the "Save & Continue" button.
8. Select the tables that you want to replicate from Smartsheets.
9. Choose the replication frequency and the destination where you want to store the data.
10. Click on the "Create Connection" button to start the replication process.

Once you have completed these steps, Airbyte will start replicating the data from your Smartsheets account to the destination that you have chosen. You can monitor the replication process and view the data in the destination by logging into your Airbyte account.

Step 2: Set up BigQuery as a destination connector

1. First, navigate to the Airbyte dashboard and select the "Destinations" tab on the left-hand side of the screen.

2. Scroll down until you find the "BigQuery" destination connector and click on it.

3. Click the "Create Destination" button to begin setting up your BigQuery destination.

4. Enter your Google Cloud Platform project ID and service account credentials in the appropriate fields.

5. Next, select the dataset you want to use for your destination and enter the table prefix you want to use.

6. Choose the schema mapping for your data, which will determine how your data is organized in BigQuery.

7. Finally, review your settings and click the "Create Destination" button to complete the setup process.

8. Once your destination is created, you can begin configuring your source connectors to start syncing data to BigQuery.

9. To do this, navigate to the "Sources" tab on the left-hand side of the screen and select the source connector you want to use.

10. Follow the prompts to enter your source credentials and configure your sync settings.

11. When you reach the "Destination" step, select your BigQuery destination from the dropdown menu and choose the dataset and table prefix you want to use.

12. Review your settings and click the "Create Connection" button to start syncing data from your source to your BigQuery destination.

Step 3: Set up a connection to sync your Smartsheets data to BigQuery

Once you've successfully connected Smartsheets as a data source and BigQuery as a destination in Airbyte, you can set up a data pipeline between them with the following steps:

Create a new connection: On the Airbyte dashboard, navigate to the 'Connections' tab and click the '+ New Connection' button.
Choose your source: Select Smartsheets from the dropdown list of your configured sources.
Select your destination: Choose BigQuery from the dropdown list of your configured destinations.
Configure your sync: Define the frequency of your data syncs based on your business needs. Airbyte allows both manual and automatic scheduling for your data refreshes.
Select the data to sync: Choose the specific Smartsheets objects you want to import data from towards BigQuery. You can sync all data or select specific tables and fields.
Select the sync mode for your streams: Choose between full refreshes or incremental syncs (with deduplication if you want), and this for all streams or at the stream level. Incremental is only available for streams that have a primary cursor.
Test your connection: Click the 'Test Connection' button to make sure that your setup works. If the connection test is successful, save your configuration.
Start the sync: If the test passes, click 'Set Up Connection'. Airbyte will start moving data from Smartsheets to BigQuery according to your settings.

Remember, Airbyte keeps your data in sync at the frequency you determine, ensuring your BigQuery data warehouse is always up-to-date with your Smartsheets data.

Use Cases to transfer your Smartsheets data to BigQuery

Integrating data from Smartsheets to BigQuery provides several benefits. Here are a few use cases:

Advanced Analytics: BigQuery’s powerful data processing capabilities enable you to perform complex queries and data analysis on your Smartsheets data, extracting insights that wouldn't be possible within Smartsheets alone.
Data Consolidation: If you're using multiple other sources along with Smartsheets, syncing to BigQuery allows you to centralize your data for a holistic view of your operations, and to set up a change data capture process so you never have any discrepancies in your data again.
Historical Data Analysis: Smartsheets has limits on historical data. Syncing data to BigQuery allows for long-term data retention and analysis of historical trends over time.
Data Security and Compliance: BigQuery provides robust data security features. Syncing Smartsheets data to BigQuery ensures your data is secured and allows for advanced data governance and compliance management.
Scalability: BigQuery can handle large volumes of data without affecting performance, providing an ideal solution for growing businesses with expanding Smartsheets data.
Data Science and Machine Learning: By having Smartsheets data in BigQuery, you can apply machine learning models to your data for predictive analytics, customer segmentation, and more.
Reporting and Visualization: While Smartsheets provides reporting tools, data visualization tools like Tableau, PowerBI, Looker (Google Data Studio) can connect to BigQuery, providing more advanced business intelligence options. If you have a Smartsheets table that needs to be converted to a BigQuery table, Airbyte can do that automatically.

Wrapping Up

To summarize, this tutorial has shown you how to:

Configure a Smartsheets account as an Airbyte data source connector.
Configure BigQuery as a data destination connector.
Create an Airbyte data pipeline that will automatically be moving data directly from Smartsheets to BigQuery after you set a schedule

With Airbyte, creating data pipelines take minutes, and the data integration possibilities are endless. Airbyte supports the largest catalog of API tools, databases, and files, among other sources. Airbyte's connectors are open-source, so you can add any custom objects to the connector, or even build a new connector from scratch without any local dev environment or any data engineer within 10 minutes with the no-code connector builder.

We look forward to seeing you make use of it! We invite you to join the conversation on our community Slack Channel, or sign up for our newsletter. You should also check out other Airbyte tutorials, and Airbyte’s content hub!

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How to Sync Smartsheets to BigQuery Manually

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FAQs

What is ETL?

ETL, an acronym for Extract, Transform, Load, is a vital data integration process. It involves extracting data from diverse sources, transforming it into a usable format, and loading it into a database, data warehouse or data lake. This process enables meaningful data analysis, enhancing business intelligence.

What is Smartsheets?

What data can you extract from Smartsheets?

Smartsheet's API provides access to a wide range of data types, including:

1. Sheets: Access to all sheets within a Smartsheet account, including their metadata and contents.
2. Rows: Access to individual rows within a sheet, including their metadata and contents.
3. Columns: Access to individual columns within a sheet, including their metadata and contents.
4. Cells: Access to individual cells within a sheet, including their metadata and contents.
5. Attachments: Access to all attachments associated with a sheet, row, or cell.
6. Comments: Access to all comments associated with a sheet, row, or cell.
7. Users: Access to information about users within a Smartsheet account, including their metadata and permissions.
8. Groups: Access to information about groups within a Smartsheet account, including their metadata and membership.
9. Reports: Access to all reports within a Smartsheet account, including their metadata and contents.
10. Templates: Access to all templates within a Smartsheet account, including their metadata and contents.

Overall, Smartsheet's API provides a comprehensive set of tools for accessing and manipulating data within a Smartsheet account, making it a powerful tool for developers and businesses looking to integrate Smartsheet into their workflows.

How do I transfer data from Smartsheets?

This can be done by building a data pipeline manually, usually a Python script (you can leverage a tool as Apache Airflow for this). This process can take more than a full week of development. Or it can be done in minutes on Airbyte in three easy steps:
1. Set up Smartsheets to BigQuery as a source connector (using Auth, or usually an API key)
2. Choose a destination (more than 50 available destination databases, data warehouses or lakes) to sync data too and set it up as a destination connector
3. Define which data you want to transfer from Smartsheets to BigQuery and how frequently
You can choose to self-host the pipeline using Airbyte Open Source or have it managed for you with Airbyte Cloud.

What is ELT?

ELT, standing for Extract, Load, Transform, is a modern take on the traditional ETL data integration process. In ELT, data is first extracted from various sources, loaded directly into a data warehouse, and then transformed. This approach enhances data processing speed, analytical flexibility and autonomy.

Difference between ETL and ELT?

ETL and ELT are critical data integration strategies with key differences. ETL (Extract, Transform, Load) transforms data before loading, ideal for structured data. In contrast, ELT (Extract, Load, Transform) loads data before transformation, perfect for processing large, diverse data sets in modern data warehouses. ELT is becoming the new standard as it offers a lot more flexibility and autonomy to data analysts.

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Warehouses and Lakes

Files

How to load data from Smartsheets to BigQuery

Learn how to use Airbyte to synchronize your Smartsheets data into BigQuery within minutes.

Try Airbyte Cloud free

Deploy Airbyte Open Source

Step 1: Setup Smartsheets

Step 2: Setup BigQuery

Step 3: Setup a connection Use Cases Wrapping Up

Example H2

Example H3

Sync data between Smartsheets and BigQuery

Get your data syncing in minutes

Try Airbyte free

TL;DR

set up Smartsheets as a source connector (using Auth, or usually an API key)
set up BigQuery as a destination connector
define which data you want to transfer and how frequently

You can choose to self-host the pipeline using Airbyte Open Source or have it managed for you with Airbyte Cloud.

This tutorial’s purpose is to show you how.

What is Smartsheets

What is BigQuery

Integrate Smartsheets with BigQuery in minutes

Try for free now

Prerequisites

A Smartsheets account to transfer your customer data automatically from.
A BigQuery account.
An active Airbyte Cloud account, or you can also choose to use Airbyte Open Source locally. You can follow the instructions to set up Airbyte on your system using docker-compose.