How to load data from Smartsheets to MongoDB

Learn how to use Airbyte to synchronize your Smartsheets data into MongoDB within minutes.

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Set up a Smartsheets connector in Airbyte

Connect to Smartsheets or one of 400+ pre-built or 10,000+ custom connectors through simple account authentication.

Set up MongoDB for your extracted Smartsheets data

Select MongoDB where you want to import data from your Smartsheets source to. You can also choose other cloud data warehouses, databases, data lakes, vector databases, or any other supported Airbyte destinations.

Configure the Smartsheets to MongoDB in Airbyte

This includes selecting the data you want to extract - streams and columns -, the sync frequency, where in the destination you want that data to be loaded.

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TL;DR

set up Smartsheets as a source connector (using Auth, or usually an API key)
set up MongoDB as a destination connector
define which data you want to transfer and how frequently

You can choose to self-host the pipeline using Airbyte Open Source or have it managed for you with Airbyte Cloud.

This tutorial’s purpose is to show you how.

What is Smartsheets

A cloud-based management platform, Smartsheet empowers businesses to accomplish all things business. Smartsheet drives collaboration, supports better decision making, and accelerates innovation, enabling businesses to advance from ideation to impact in record time. Chosen by more than 70,000 brands in 190 different countries, Smartsheet simply makes business smarter—and simpler, since it integrates seamlessly with applications businesses already use from Google, Atlassian, Salesforce, Microsoft, and more.

What is MongoDB

MongoDB is a database that powers crucial applications and systems for global businesses. Designed for developers and specializing in the areas of open source, software development, and databases, it offers functionality such as horizontal scaling, automatic failover, and the capability to assign data to a location.

Integrate Smartsheets with MongoDB in minutes

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Prerequisites

A Smartsheets account to transfer your customer data automatically from.
A MongoDB account.
An active Airbyte Cloud account, or you can also choose to use Airbyte Open Source locally. You can follow the instructions to set up Airbyte on your system using docker-compose.

Airbyte is an open-source data integration platform that consolidates and streamlines the process of extracting and loading data from multiple data sources to data warehouses. It offers pre-built connectors, including Smartsheets and MongoDB, for seamless data migration.

When using Airbyte to move data from Smartsheets to MongoDB, it extracts data from Smartsheets using the source connector, converts it into a format MongoDB can ingest using the provided schema, and then loads it into MongoDB via the destination connector. This allows businesses to leverage their Smartsheets data for advanced analytics and insights within MongoDB, simplifying the ETL process and saving significant time and resources.

Step 1: Set up Smartsheets as a source connector

1. Open the Smartsheets source connector page on Airbyte.com.
2. Click on the "Add Source" button.
3. Enter a name for your Smartsheets source connector.
4. Enter your Smartsheets API access token in the "API Access Token" field.
5. Enter your Smartsheets account ID in the "Account ID" field.
6. Click on the "Test" button to ensure that the credentials are correct.
7. If the test is successful, click on the "Save & Continue" button.
8. Select the tables that you want to replicate from Smartsheets.
9. Choose the replication frequency and the destination where you want to store the data.
10. Click on the "Create Connection" button to start the replication process.

Once you have completed these steps, Airbyte will start replicating the data from your Smartsheets account to the destination that you have chosen. You can monitor the replication process and view the data in the destination by logging into your Airbyte account.

Step 2: Set up MongoDB as a destination connector

Step 3: Set up a connection to sync your Smartsheets data to MongoDB

Once you've successfully connected Smartsheets as a data source and MongoDB as a destination in Airbyte, you can set up a data pipeline between them with the following steps:

Create a new connection: On the Airbyte dashboard, navigate to the 'Connections' tab and click the '+ New Connection' button.
Choose your source: Select Smartsheets from the dropdown list of your configured sources.
Select your destination: Choose MongoDB from the dropdown list of your configured destinations.
Configure your sync: Define the frequency of your data syncs based on your business needs. Airbyte allows both manual and automatic scheduling for your data refreshes.
Select the data to sync: Choose the specific Smartsheets objects you want to import data from towards MongoDB. You can sync all data or select specific tables and fields.
Select the sync mode for your streams: Choose between full refreshes or incremental syncs (with deduplication if you want), and this for all streams or at the stream level. Incremental is only available for streams that have a primary cursor.
Test your connection: Click the 'Test Connection' button to make sure that your setup works. If the connection test is successful, save your configuration.
Start the sync: If the test passes, click 'Set Up Connection'. Airbyte will start moving data from Smartsheets to MongoDB according to your settings.

Remember, Airbyte keeps your data in sync at the frequency you determine, ensuring your MongoDB data warehouse is always up-to-date with your Smartsheets data.

Use Cases to transfer your Smartsheets data to MongoDB

Integrating data from Smartsheets to MongoDB provides several benefits. Here are a few use cases:

Advanced Analytics: MongoDB’s powerful data processing capabilities enable you to perform complex queries and data analysis on your Smartsheets data, extracting insights that wouldn't be possible within Smartsheets alone.
Data Consolidation: If you're using multiple other sources along with Smartsheets, syncing to MongoDB allows you to centralize your data for a holistic view of your operations, and to set up a change data capture process so you never have any discrepancies in your data again.
Historical Data Analysis: Smartsheets has limits on historical data. Syncing data to MongoDB allows for long-term data retention and analysis of historical trends over time.
Data Security and Compliance: MongoDB provides robust data security features. Syncing Smartsheets data to MongoDB ensures your data is secured and allows for advanced data governance and compliance management.
Scalability: MongoDB can handle large volumes of data without affecting performance, providing an ideal solution for growing businesses with expanding Smartsheets data.
Data Science and Machine Learning: By having Smartsheets data in MongoDB, you can apply machine learning models to your data for predictive analytics, customer segmentation, and more.
Reporting and Visualization: While Smartsheets provides reporting tools, data visualization tools like Tableau, PowerBI, Looker (Google Data Studio) can connect to MongoDB, providing more advanced business intelligence options. If you have a Smartsheets table that needs to be converted to a MongoDB table, Airbyte can do that automatically.

Wrapping Up

To summarize, this tutorial has shown you how to:

Configure a Smartsheets account as an Airbyte data source connector.
Configure MongoDB as a data destination connector.
Create an Airbyte data pipeline that will automatically be moving data directly from Smartsheets to MongoDB after you set a schedule

With Airbyte, creating data pipelines take minutes, and the data integration possibilities are endless. Airbyte supports the largest catalog of API tools, databases, and files, among other sources. Airbyte's connectors are open-source, so you can add any custom objects to the connector, or even build a new connector from scratch without any local dev environment or any data engineer within 10 minutes with the no-code connector builder.

We look forward to seeing you make use of it! We invite you to join the conversation on our community Slack Channel, or sign up for our newsletter. You should also check out other Airbyte tutorials, and Airbyte’s content hub!

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How to Sync Smartsheets to MongoDB Manually

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Step 8:

FAQs

What is ETL?

ETL, an acronym for Extract, Transform, Load, is a vital data integration process. It involves extracting data from diverse sources, transforming it into a usable format, and loading it into a database, data warehouse or data lake. This process enables meaningful data analysis, enhancing business intelligence.

What is Smartsheets?

What data can you extract from Smartsheets?

Smartsheet's API provides access to a wide range of data types, including:

1. Sheets: Access to all sheets within a Smartsheet account, including their metadata and contents.
2. Rows: Access to individual rows within a sheet, including their metadata and contents.
3. Columns: Access to individual columns within a sheet, including their metadata and contents.
4. Cells: Access to individual cells within a sheet, including their metadata and contents.
5. Attachments: Access to all attachments associated with a sheet, row, or cell.
6. Comments: Access to all comments associated with a sheet, row, or cell.
7. Users: Access to information about users within a Smartsheet account, including their metadata and permissions.
8. Groups: Access to information about groups within a Smartsheet account, including their metadata and membership.
9. Reports: Access to all reports within a Smartsheet account, including their metadata and contents.
10. Templates: Access to all templates within a Smartsheet account, including their metadata and contents.

Overall, Smartsheet's API provides a comprehensive set of tools for accessing and manipulating data within a Smartsheet account, making it a powerful tool for developers and businesses looking to integrate Smartsheet into their workflows.

How do I transfer data from Smartsheets?

This can be done by building a data pipeline manually, usually a Python script (you can leverage a tool as Apache Airflow for this). This process can take more than a full week of development. Or it can be done in minutes on Airbyte in three easy steps:
1. Set up Smartsheets to MongoDB as a source connector (using Auth, or usually an API key)
2. Choose a destination (more than 50 available destination databases, data warehouses or lakes) to sync data too and set it up as a destination connector
3. Define which data you want to transfer from Smartsheets to MongoDB and how frequently
You can choose to self-host the pipeline using Airbyte Open Source or have it managed for you with Airbyte Cloud.

What is ELT?

ELT, standing for Extract, Load, Transform, is a modern take on the traditional ETL data integration process. In ELT, data is first extracted from various sources, loaded directly into a data warehouse, and then transformed. This approach enhances data processing speed, analytical flexibility and autonomy.

Difference between ETL and ELT?

ETL and ELT are critical data integration strategies with key differences. ETL (Extract, Transform, Load) transforms data before loading, ideal for structured data. In contrast, ELT (Extract, Load, Transform) loads data before transformation, perfect for processing large, diverse data sets in modern data warehouses. ELT is becoming the new standard as it offers a lot more flexibility and autonomy to data analysts.

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Databases

Files

How to load data from Smartsheets to MongoDB

Learn how to use Airbyte to synchronize your Smartsheets data into MongoDB within minutes.

Try Airbyte Cloud free

Deploy Airbyte Open Source

Step 1: Setup Smartsheets

Step 2: Setup MongoDB

Step 3: Setup a connection Use Cases Wrapping Up

Example H2

Example H3

Sync data between Smartsheets and MongoDB

Get your data syncing in minutes

Try Airbyte free

TL;DR

set up Smartsheets as a source connector (using Auth, or usually an API key)
set up MongoDB as a destination connector
define which data you want to transfer and how frequently

You can choose to self-host the pipeline using Airbyte Open Source or have it managed for you with Airbyte Cloud.

This tutorial’s purpose is to show you how.

What is Smartsheets

What is MongoDB

Integrate Smartsheets with MongoDB in minutes

Try for free now

Prerequisites

A Smartsheets account to transfer your customer data automatically from.
A MongoDB account.
An active Airbyte Cloud account, or you can also choose to use Airbyte Open Source locally. You can follow the instructions to set up Airbyte on your system using docker-compose.

Step 1: Set up Smartsheets as a source connector

Step 2: Set up MongoDB as a destination connector

Step 3: Set up a connection to sync your Smartsheets data to MongoDB

Once you've successfully connected Smartsheets as a data source and MongoDB as a destination in Airbyte, you can set up a data pipeline between them with the following steps:

Create a new connection: On the Airbyte dashboard, navigate to the 'Connections' tab and click the '+ New Connection' button.
Choose your source: Select Smartsheets from the dropdown list of your configured sources.
Select your destination: Choose MongoDB from the dropdown list of your configured destinations.
Configure your sync: Define the frequency of your data syncs based on your business needs. Airbyte allows both manual and automatic scheduling for your data refreshes.
Select the data to sync: Choose the specific Smartsheets objects you want to import data from towards MongoDB. You can sync all data or select specific tables and fields.
Select the sync mode for your streams: Choose between full refreshes or incremental syncs (with deduplication if you want), and this for all streams or at the stream level. Incremental is only available for streams that have a primary cursor.
Test your connection: Click the 'Test Connection' button to make sure that your setup works. If the connection test is successful, save your configuration.
Start the sync: If the test passes, click 'Set Up Connection'. Airbyte will start moving data from Smartsheets to MongoDB according to your settings.

Remember, Airbyte keeps your data in sync at the frequency you determine, ensuring your MongoDB data warehouse is always up-to-date with your Smartsheets data.

Use Cases to transfer your Smartsheets data to MongoDB

Integrating data from Smartsheets to MongoDB provides several benefits. Here are a few use cases:

Advanced Analytics: MongoDB’s powerful data processing capabilities enable you to perform complex queries and data analysis on your Smartsheets data, extracting insights that wouldn't be possible within Smartsheets alone.
Data Consolidation: If you're using multiple other sources along with Smartsheets, syncing to MongoDB allows you to centralize your data for a holistic view of your operations, and to set up a change data capture process so you never have any discrepancies in your data again.
Historical Data Analysis: Smartsheets has limits on historical data. Syncing data to MongoDB allows for long-term data retention and analysis of historical trends over time.
Data Security and Compliance: MongoDB provides robust data security features. Syncing Smartsheets data to MongoDB ensures your data is secured and allows for advanced data governance and compliance management.
Scalability: MongoDB can handle large volumes of data without affecting performance, providing an ideal solution for growing businesses with expanding Smartsheets data.
Data Science and Machine Learning: By having Smartsheets data in MongoDB, you can apply machine learning models to your data for predictive analytics, customer segmentation, and more.
Reporting and Visualization: While Smartsheets provides reporting tools, data visualization tools like Tableau, PowerBI, Looker (Google Data Studio) can connect to MongoDB, providing more advanced business intelligence options. If you have a Smartsheets table that needs to be converted to a MongoDB table, Airbyte can do that automatically.