How to Export Salesforce Report to Excel: Step-by-Step Guide
Trusted by data-driven companies
Building your pipeline or Using Airbyte
Airbyte is the only open solution empowering data teams to meet all their growing custom business demands in the new AI era.
- Inconsistent and inaccurate data
- Laborious and expensive
- Brittle and inflexible
- Reliable and accurate
- Extensible and scalable for all your needs
- Deployed and governed your way
Start syncing with Airbyte in 3 easy steps within 10 minutes
Take a virtual tour
Demo video of Airbyte Cloud
Demo video of AI Connector Builder
What sets Airbyte Apart
Modern GenAI Workflows
Move Large Volumes, Fast
An Extensible Open-Source Standard
Full Control & Security
Fully Featured & Integrated
Enterprise Support with SLAs
What our users say
"The intake layer of Datadog’s self-serve analytics platform is largely built on Airbyte.Airbyte’s ease of use and extensibility allowed any team in the company to push their data into the platform - without assistance from the data team!"
“Airbyte helped us accelerate our progress by years, compared to our competitors. We don’t need to worry about connectors and focus on creating value for our users instead of building infrastructure. That’s priceless. The time and energy saved allows us to disrupt and grow faster.”
“We chose Airbyte for its ease of use, its pricing scalability and its absence of vendor lock-in. Having a lean team makes them our top criteria. The value of being able to scale and execute at a high level by maximizing resources is immense”
FAQs
What is ETL?
ETL, an acronym for Extract, Transform, Load, is a vital data integration process. It involves extracting data from diverse sources, transforming it into a usable format, and loading it into a database, data warehouse or data lake. This process enables meaningful data analysis, enhancing business intelligence.
Salesforce is a cloud-based customer relationship management (CRM) platform providing business solutions software on a subscription basis. Salesforce is a huge force in the ecommerce world, helping businesses with marketing, commerce, service and sales, and enabling enterprises’ IT teams to collaborate easily from anywhere. Salesforces is the force behind many industries, offering healthcare, automotive, finance, media, communications, and manufacturing multichannel support. Its services are wide-ranging, with access to customer, partner, and developer communities as well as an app exchange marketplace.
Salesforce's API provides access to a wide range of data types, including:
1. Accounts: Information about customer accounts, including contact details, billing information, and purchase history.
2. Leads: Data on potential customers, including contact information, lead source, and lead status.
3. Opportunities: Information on potential sales deals, including deal size, stage, and probability of closing.
4. Contacts: Details on individual contacts associated with customer accounts, including contact information and activity history.
5. Cases: Information on customer service cases, including case details, status, and resolution.
6. Products: Data on products and services offered by the company, including pricing, availability, and product descriptions.
7. Campaigns: Information on marketing campaigns, including campaign details, status, and results.
8. Reports and Dashboards: Access to pre-built and custom reports and dashboards that provide insights into sales, marketing, and customer service performance.
9. Custom Objects: Ability to access and manipulate custom objects created by the organization to store specific types of data.
Overall, Salesforce's API provides access to a comprehensive set of data types that enable organizations to manage and analyze their customer relationships, sales processes, and marketing campaigns.
What is ELT?
ELT, standing for Extract, Load, Transform, is a modern take on the traditional ETL data integration process. In ELT, data is first extracted from various sources, loaded directly into a data warehouse, and then transformed. This approach enhances data processing speed, analytical flexibility and autonomy.
Difference between ETL and ELT?
ETL and ELT are critical data integration strategies with key differences. ETL (Extract, Transform, Load) transforms data before loading, ideal for structured data. In contrast, ELT (Extract, Load, Transform) loads data before transformation, perfect for processing large, diverse data sets in modern data warehouses. ELT is becoming the new standard as it offers a lot more flexibility and autonomy to data analysts.
How to Export Salesforce Report to Excel: Step-by-Step Guide
Salesforce is a cloud-based customer relationship management (CRM) platform providing business solutions software on a subscription basis. Salesforce is a huge force in the ecommerce world, helping businesses with marketing, commerce, service and sales, and enabling enterprises’ IT teams to collaborate easily from anywhere. Salesforces is the force behind many industries, offering healthcare, automotive, finance, media, communications, and manufacturing multichannel support. Its services are wide-ranging, with access to customer, partner, and developer communities as well as an app exchange marketplace.
Excel File is a software application developed by Microsoft that allows users to create, edit, and analyze spreadsheets. It is widely used in businesses, schools, and personal finance to organize and manipulate data. Excel File offers a range of features including formulas, charts, graphs, and pivot tables that enable users to perform complex calculations and data analysis. It also allows users to collaborate on spreadsheets in real-time and share them with others. Excel File is available on multiple platforms including Windows, Mac, and mobile devices, making it a versatile tool for data management and analysis.
1. Open the Airbyte platform and navigate to the "Sources" tab on the left-hand side of the screen.
2. Click on the "Salesforce" source connector and select "Create new connection."
3. Enter a name for your connection and click "Next."
4. Enter your Salesforce credentials, including your username, password, and security token.
5. Click "Test connection" to ensure that your credentials are correct and that Airbyte can connect to your Salesforce account.
6. Once the connection is successful, select the objects you want to replicate from Salesforce.
7. Choose the replication frequency and any other settings you want to apply to your connection.
8. Click "Create connection" to save your settings and start replicating data from Salesforce to Airbyte.
9. You can monitor the progress of your replication in the "Connections" tab and view the data in the "Dashboard" tab.
1. Open the Airbyte platform and navigate to the "Sources" tab on the left-hand side of the screen.
2. Click on the "Excel File" source connector and select "Create new connection."
3. In the "Connection Configuration" page, enter a name for your connection and select the version of Excel you are using.
4. Click on "Add Credential" and enter the path to your Excel file in the "File Path" field.
5. If your Excel file is password-protected, enter the password in the "Password" field.
6. Click on "Test" to ensure that the connection is successful.
7. Once the connection is successful, click on "Create Connection" to save your settings.
8. You can now use this connection to extract data from your Excel file and integrate it with other data sources on Airbyte.
With Airbyte, creating data pipelines take minutes, and the data integration possibilities are endless. Airbyte supports the largest catalog of API tools, databases, and files, among other sources. Airbyte's connectors are open-source, so you can add any custom objects to the connector, or even build a new connector from scratch without any local dev environment or any data engineer within 10 minutes with the no-code connector builder.
We look forward to seeing you make use of it! We invite you to join the conversation on our community Slack Channel, or sign up for our newsletter. You should also check out other Airbyte tutorials, and Airbyte’s content hub!
What should you do next?
Hope you enjoyed the reading. Here are the 3 ways we can help you in your data journey:
Integrating diverse data sources is crucial for organizations aiming to maximize their data potential. This article explores the process of exporting data from Salesforce Report to Excel, offering insights into configuration, benefits, and best practices.
By leveraging this Salesforce Report to Excel integration, organizations can streamline data transfer, enhance data management capabilities, and facilitate informed decision-making through access to accurate, up-to-date information.
We'll explore two methods: manual data export, which typically requires significant time and effort, and an automated approach of connecting Salesforce Report with Excel using Airbyte that can be set up in minutes. This guide aims to walk you through both processes effectively, helping you choose the method that best suits your needs.
About Salesforce
Salesforce is a cloud-based customer relationship management (CRM) platform. It provides a suite of applications focused on sales, customer service, marketing automation, analytics, and application development.
About Excel
Excel, a versatile spreadsheet tool within the Microsoft Office suite, has become an indispensable asset for data engineers and analysts worldwide. Its user-friendly interface, combined with powerful data manipulation and visualization capabilities, makes it a go-to solution for various data-related tasks. Excel's popularity stems from its ability to handle large datasets, perform complex calculations, and create insightful charts and pivot tables. For data engineers, Excel often serves as a familiar starting point for data exploration and preliminary analysis before moving to more specialized tools.
How to export Salesforce Report data to Excel?
Let's explore two methods to export your Salesforce Report data to Excel:
- An automated solution of connecting Salesforce Report to Excel using Airbyte
- A manual approach of connecting Salesforce Report to Excel
Method 1: Automate or Schedule the export of Salesforce Report data to Excel using Airbyte
Airbyte offers a more efficient and reliable way to export your Salesforce Report data for use in Excel, with the added benefit of automation and scheduling. This means you can set up your data exports to run at specified intervals - be it hourly, daily, weekly, or any custom frequency you need - eliminating the need for manual effort and ensuring your Excel data is always up-to-date. While Airbyte doesn't directly support Excel as a destination, we can use alternative methods that allow for easy Excel integration.
1. Set up Salesforce Report as a source connector in Airbyte
- Log in to your Airbyte account or set up Airbyte Open Source locally.
- Navigate to the 'Sources' tab and click 'New Source'.
- Select Salesforce from the list of available connectors.
- Follow the prompts to enter your Salesforce Report credentials and configure the connection.
- Test the connection to ensure it's working correctly.
2. Set up a destination connector in Airbyte
Local CSV Destination (for direct Excel compatibility)
- In the 'Destinations' tab, click 'New Destination'.
- Select 'Local CSV' as your destination.
- Configure the local path where you want to save the CSV files.
- These CSV files can be directly opened in Excel.
3. Create a connection in Airbyte
- Navigate to the 'Connections' tab and click 'New Connection'.
- Select Salesforce Report as the source and your chosen destination (Local CSV).
- In the 'Streams' section, choose which data you want to export from Salesforce.
- Set your sync frequency based on how often you need updated data.
- Configure any necessary transformations or mappings.
- Save and run your connection to start the initial sync.
4. Accessing your data in Excel
- Navigate to the local directory you specified.
- Open the CSV files directly in Excel.
Airbyte keeps your Salesforce Report data in sync at the frequency you specify in step #3, ensuring your Excel data warehouse is always up-to-date with your Salesforce Report data. This method eliminates manual export processes from Salesforce, reduces the risk of human error, and saves considerable time, especially when dealing with large datasets or frequent updates.
Remember, while this method of exporting Salesforce Report data to Excel requires initial setup, it provides long-term benefits in terms of efficiency and data accuracy. You'll spend less time on data preparation and more time on valuable analysis and decision-making.
{{COMPONENT_CTA2}}
Method 2: Manually exporting Salesforce Report data to Excel
Here's a step-by-step process to export a Salesforce report to Excel without using any third-party data integration tools:
1. Log in to Salesforce
Open your web browser and log in to your Salesforce account using your credentials.
2. Navigate to Reports
Click on the "Reports" tab in the top navigation menu. If you don't see it, click on the App Launcher (nine dots) and search for "Reports".
3. Find the Report
Locate the report you want to export. You can use the search function or navigate through your folders to find the specific report.
4. Run the Report
Click on the report name to run it. This will display the report results on your screen.
5. Export the Report
Look for the "Export" button, usually located near the top right corner of the report. Click on it to open the export options.
6. Choose Export Format
In the export options, select "Formatted Report" if you want to preserve the formatting of your Salesforce report. If you prefer raw data, choose "Details Only".
7. Select File Type
Choose ".xlsx" (Excel) as the file type for your export.
8. Set Export Details
- Specify the number of rows you want to export (up to 65,536 rows for .xls or 1,000,000 rows for .xlsx).
- Choose whether to include details of grouped rows.
- Decide if you want to save the export settings for future use.
9. Export
Click the "Export" button to start the export process.
10. Download the File
Depending on your browser settings, the file may automatically download, or you may need to choose a location to save it.
11. Open in Excel
Once the download is complete, locate the file and open it using Microsoft Excel.
Important Notes:
- The exact steps might vary slightly depending on your Salesforce edition and user interface settings.
- Ensure you have the necessary permissions in Salesforce to export reports.
- Large reports may take some time to export, depending on the amount of data.
- Be aware of any data sensitivity and comply with your organization's data handling policies when exporting Salesforce data.
Use cases for exporting Salesforce Report data to Excel
1. Data Analysis and Reporting
Exporting Salesforce data to Excel allows users to perform more advanced data analysis and create custom reports that may not be easily achievable within Salesforce's native reporting tools. Excel's powerful features, such as pivot tables, charts, and formulas, enable users to slice and dice data, identify trends, and generate insights that can inform business decisions.
This is particularly useful for:
- Creating complex financial reports
- Analyzing sales performance across different dimensions
- Identifying customer behavior patterns
2. Data Cleansing and Manipulation
Exporting data to Excel provides an opportunity to clean, standardize, and manipulate large datasets outside of Salesforce. This is useful when:
- Preparing data for import into another system
- Correcting inconsistencies or errors in bulk
- Merging data from multiple sources
- Formatting data to meet specific requirements
Users can leverage Excel's data manipulation tools, such as find and replace, text-to-columns, and conditional formatting, to efficiently process large volumes of data.
3. Offline Access and Collaboration
Exporting Salesforce data to Excel allows users to access and work with the data offline or share it with stakeholders who may not have access to Salesforce.
This is particularly useful for:
- Presenting data to external clients or partners
- Collaborating on projects with team members who don't use Salesforce
- Working on data during travel or in areas with limited internet connectivity
- Creating backups of critical data for archival purposes
Why choose Airbyte for connecting Salesforce to Excel?
Airbyte offers several advantages for your data integration needs:
1. Easy setup: Airbyte's user-friendly interface makes it simple to create connections between Salesforce and Excel.
2. Automation: Schedule your data syncs to run automatically, saving time and ensuring data consistency.
3. Customization: Choose exactly which data to export and how often to update it.
4. Scalability: Airbyte can handle large datasets, making it suitable for businesses of all sizes.
5. Open-source: Benefit from community-driven development and the ability to customize connectors if needed.
Conclusion
Exporting data from Salesforce reports to Excel is crucial for many businesses to leverage their data effectively. While manual export is possible, using a tool like Airbyte can significantly streamline this process, saving time and reducing errors. By automating your data exports with Airbyte, you can ensure that your Excel files are always up-to-date, allowing you to focus on analyzing and deriving insights from your data rather than managing exports.
Ready to simplify your Salesforce to Excel exports? Try Airbyte for free.
What should you do next?
Hope you enjoyed the reading. Here are the 3 ways we can help you in your data journey:
Ready to get started?
Frequently Asked Questions
Salesforce's API provides access to a wide range of data types, including:
1. Accounts: Information about customer accounts, including contact details, billing information, and purchase history.
2. Leads: Data on potential customers, including contact information, lead source, and lead status.
3. Opportunities: Information on potential sales deals, including deal size, stage, and probability of closing.
4. Contacts: Details on individual contacts associated with customer accounts, including contact information and activity history.
5. Cases: Information on customer service cases, including case details, status, and resolution.
6. Products: Data on products and services offered by the company, including pricing, availability, and product descriptions.
7. Campaigns: Information on marketing campaigns, including campaign details, status, and results.
8. Reports and Dashboards: Access to pre-built and custom reports and dashboards that provide insights into sales, marketing, and customer service performance.
9. Custom Objects: Ability to access and manipulate custom objects created by the organization to store specific types of data.
Overall, Salesforce's API provides access to a comprehensive set of data types that enable organizations to manage and analyze their customer relationships, sales processes, and marketing campaigns.
What should you do next?
Hope you enjoyed the reading. Here are the 3 ways we can help you in your data journey: