Notion's robust database capabilities and Google Sheets' powerful spreadsheet functions are both valuable tools, but their true potential is unlocked when they work in harmony. This article explores two methods to sync Notion to Google Sheets: an automated approach using Airbyte's data integration platform and a manual method involving CSV exports and imports. By mastering these techniques, you'll ensure your data remains accurate and up-to-date across both platforms, streamlining your workflow and boosting productivity.

What is Notion?

Notion is an all-in-one workspace that allows users to organize their personal and professional lives in one place. It combines features of note-taking apps, project management tools, and databases to create a customizable and flexible platform. Users can create pages, databases, and boards to manage tasks, projects, and information. Notion also offers a variety of templates and integrations with other apps to enhance productivity. Its user-friendly interface and collaborative features make it a popular choice for individuals and teams looking to streamline their workflows and stay organized.

What is Google Sheets?

Google Sheets is a spreadsheet app by Google and we all love using it. It allows users to create, edit, and collaborate on spreadsheets in real-time, featuring a range of functions for data analysis, visualization, and management. With its user-friendly interface, automatic saving, and seamless integration with other Google services, Google Sheets has become a popular choice for both personal and professional use across various industries.

Need for Notion-Google Sheets Synchronization

Here are five reasons to sync Notion databases with Google Sheets, each explained concisely:

1. Data accessibility: Connecting Notion to Google Sheets enhances data accessibility across platforms. While Notion excels in organization and project management, Google Sheets offers powerful data analysis tools. This synchronization ensures that team members can access and work with data in their preferred environment, improving overall productivity and reducing friction in workflows.
2. Real-time collaboration: By keeping Notion and Google Sheets in sync, teams can collaborate more effectively in real-time. Changes made in either platform are reflected in the other, ensuring all team members have access to the most up-to-date information. This synchronization eliminates version control issues and reduces the risk of working with outdated data, fostering smoother communication and decision-making processes.
3. Data analysis: While Notion provides basic data manipulation features, Google Sheets offers more advanced data analysis capabilities. Syncing allows users to leverage Google Sheets' robust formulas, pivot tables, and charting tools for in-depth analysis of data stored in Notion.
4. Integrations: Google Sheets has extensive integration capabilities with various third-party tools and APIs. By syncing Notion databases with Google Sheets, users can take advantage of these integrations to automate workflows, connect data to other systems, or utilize specialized add-ons.‍
5. Backup: Syncing Notion databases with Google Sheets provides an additional layer of data backup and security. By maintaining a copy of the data in Google Sheets, teams have a safeguard against potential data loss or system outages in Notion.

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Methods to Move Data From Notion to Google sheets

• Method 1: Connecting Notion to Google sheets using Airbyte.
• Method 2: Connecting Notion to Google sheets manually.

Method 1: Connecting Notion to Google sheets using Airbyte.

Prerequisites

1. A Notion account to transfer your customer data automatically from.
2. A Google Sheets account.
3. An active Airbyte Cloud account, or you can also choose to use Airbyte Open Source locally. You can follow the instructions to set up Airbyte on your system using docker-compose.

Airbyte is an open-source data integration platform that consolidates and streamlines the process of extracting and loading data from multiple data sources to data warehouses. It offers pre-built connectors, including Notion and Google Sheets, for seamless data migration.

When using Airbyte to move data from Notion to Google Sheets, it extracts data from Notion using the source connector, converts it into a format Google Sheets can ingest using the provided schema, and then loads it into Google Sheets via the destination connector. This allows businesses to leverage their Notion data for advanced analytics and insights within Google Sheets, simplifying the ETL process and saving significant time and resources.

Step 1: Set up Notion as a source connector

1. Open the Notion source connector page on Airbyte.com.

2. Click on the "Add a new source" button.

3. Select "Notion" from the list of available sources.

4. Enter a name for the source connector.

5. Click on the "Create source" button.

6. In the "Connection Configuration" section, enter the following credentials:  
- Integration Token: This can be obtained from the Notion API page. Follow the instructions on the page to create a new integration and obtain the token.  
- Database ID: This is the ID of the database you want to connect to. You can find this by opening the database in Notion and copying the ID from the URL.

7. Click on the "Check connection" button to test the connection.

8. If the connection is successful, click on the "Save" button to save the source connector.

9. You can now use the source connector to extract data from your Notion database.

Step 2: Set up Google Sheets as a destination connector

1. Go to the Airbyte website and log in to your account.
2. Click on the "Destinations" tab on the left-hand side of the screen.
3. Scroll down until you find the "Google Sheets" destination connector and click on it.
4. Click on the "Create Destination" button.
5. Enter a name for your destination and click on the "Create" button.
6. You will be redirected to the Google Sheets authorization page. Sign in to your Google account if you haven't already.
7. Click on the "Allow" button to grant Airbyte access to your Google Sheets account.
8. You will be redirected back to the Airbyte website. Select the Google Sheets destination you just created from the list of destinations.
9. Enter the name of the spreadsheet you want to use as your destination and select the worksheet you want to use.
10. Click on the "Test" button to make sure the connection is working properly.
11. If the test is successful, click on the "Save" button to save your destination settings.
12. You can now use the Google Sheets destination connector to transfer data from your source to your Google Sheets destination.

Step 3: Set up a connection to sync your Notion data to Google Sheets

Once you've successfully connected Notion as a data source and Google Sheets as a destination in Airbyte, you can set up a data pipeline between them with the following steps:

1. Create a new connection: On the Airbyte dashboard, navigate to the 'Connections' tab and click the '+ New Connection' button.
2. Choose your source: Select Notion from the dropdown list of your configured sources.
3. Select your destination: Choose Google Sheets from the dropdown list of your configured destinations.
4. Configure your sync: Define the frequency of your data syncs based on your business needs. Airbyte allows both manual and automatic scheduling for your data refreshes.
5. Select the data to sync: Choose the specific Notion objects you want to import data from towards Google Sheets. You can sync all data or select specific tables and fields.
6. Select the sync mode for your streams: Choose between full refreshes or incremental syncs (with deduplication if you want), and this for all streams or at the stream level. Incremental is only available for streams that have a primary cursor.
7. Test your connection: Click the 'Test Connection' button to make sure that your setup works. If the connection test is successful, save your configuration.
8. Start the sync: If the test passes, click 'Set Up Connection'. Airbyte will start moving data from Notion to Google Sheets according to your settings.

Remember, Airbyte keeps your data in sync at the frequency you determine, ensuring your Google Sheets data warehouse is always up-to-date with your Notion data.

Method 2: Connecting Notion to Google sheets manually.

Moving data from Notion to Google Sheets manually involves a manual process since Notion does not provide a direct way to export data to Google Sheets format. Here's a step-by-step guide to manually transfer your data:

Step 1: Prepare Your Notion Data for Export

1. Open your Notion workspace and navigate to the page or database you want to export.
2. Ensure that the data is well-organized and that you have the appropriate permissions to export the data.

Step 2: Export Data from Notion

1. Click on the "Share" button in the upper right corner of your Notion page.
2. In the Share menu, look for an option to  "Export " and click on it.
3. Choose the export format. Since Notion doesn't export directly to Google Sheets format, select  "CSV " as it is the most compatible format with Google Sheets.
4. Make sure you select all the data you want to export (all views and content if necessary).
5. Click on the  "Export " button and wait for the process to complete.
6. Once the export is ready, download the CSV file to your local machine.

Step 3: Import Data into Google Sheets

1. Go to Google Drive (drive.google.com) and log in with your Google account.
2. Click on the “New” button on the left side, then select “Google Sheets” to create a new sheet.
3. In the new Google Sheet, click on  "File " in the menu bar, then select  "Import. "
4. In the Import window, go to the  "Upload " tab and either drag your exported CSV file into the window or click  "Select a file from your device " to upload the file.
5. Choose an import option (usually  "Replace spreadsheet " or  "Insert new sheet(s) " depending on whether you want to add the data to a new or existing sheet).
6. After selecting the appropriate options, click on  "Import data. "

Step 4: Adjust the Imported Data in Google Sheets

1. Once the data is imported, you may need to adjust the formatting:some text
   • Check if the columns and rows align correctly.
   • Verify that the data types are correct (e.g., dates, numbers, text).
   • Apply any necessary formatting to make the data more readable.
2. If your Notion database has multiple views or complex properties, you might need to clean up the data or reorganize it in Google Sheets to match the original structure.

Step 5: Verify and Save

1. Carefully review the imported data to ensure everything has been transferred correctly.
2. Save your Google Sheet by giving it an appropriate name and organizing it in your Google Drive.

Points to remember:

• If you have a large amount of data or require frequent updates, this manual process can be time-consuming and error-prone. In such cases, using third-party connectors or writing custom scripts to automate the process might be worth considering despite the initial constraints.
• If you're comfortable with scripting, you can use Google Apps Script to automate the import process by fetching the CSV from a specific location and parsing it into a Google Sheet.
• Always be mindful of data privacy and security when handling data exports, especially if the data contains sensitive information.

This guide provides a manual method to move data from Notion to Google Sheets without third-party connectors. However, if you're looking for a more automated solution, you will likely need to consider programming solutions or third-party services, despite the initial limitations mentioned.

Use cases to sync Notion to Google Sheets

Here are three concise use cases and examples for syncing Notion databases with Google Sheets:

1. Project management: Marketing teams use Notion for task tracking and project planning. They can sync Notion with Google Sheets to generate automated reports and burndown charts. The sync allows project managers to use Google Sheets' advanced charting features to visualize project progress, while team members continue to update tasks in the familiar Notion interface.
2. Content calendar management: Publishing companies maintain their editorial calendar in Notion, tracking article ideas, assignments, and publication dates. By syncing with Google Sheets, they enable easy sharing of the publishing schedule with external stakeholders who prefer spreadsheet formats.‍
3. Inventory tracking: E-commerce businesses can use Notion to manage their product inventory, including stock levels, reorder points, and supplier information. Syncing this database with Google Sheets allows them to create dynamic pricing models and sales forecasts using Sheets' advanced formulas and pivot tables. The sync ensures that inventory data in Sheets is always current, enabling accurate financial projections and automated purchase order generation based on real-time stock levels recorded in Notion.

Wrapping Up

To summarize, this tutorial has shown you how to:

1. Configure a Notion account as an Airbyte data source connector.
2. Configure Google Sheets as a data destination connector.
3. Create an Airbyte data pipeline that will automatically be moving data directly from Notion to Google Sheets after you set a schedule

With Airbyte, creating data pipelines take minutes, and the data integration possibilities are endless. Airbyte supports the largest catalog of API tools, databases, and files, among other sources. Airbyte's connectors are open-source, so you can add any custom objects to the connector, or even build a new connector from scratch without any local dev environment or any data engineer within 10 minutes with the no-code connector builder.

We look forward to seeing you make use of it! We invite you to join the conversation on our community Slack Channel, or sign up for our newsletter. You should also check out other Airbyte tutorials, and Airbyte’s content hub!