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To begin, log into your Smartsheets account and navigate to the sheet you want to export. Click on "File" in the top menu, then select "Export" and choose "Export to CSV." This will download your data in CSV format, which is a compatible format for data processing.
Open the downloaded CSV file using a spreadsheet program like Microsoft Excel or Google Sheets. Review the data to ensure it is clean and structured properly. Check for any missing values or inconsistencies and rectify them. Save the file once it's clean and ready.
If you haven't already set up Typesense, you need to install it. Visit the official Typesense documentation for your operating system to download and install the Typesense server. Ensure that your server is up and running by executing the `typesense-server` command and checking for any errors.
Create a schema that matches the structure of your CSV data. This schema will define how Typesense should store your data. Use a JSON format to specify fields, data types, and any additional indexing options. For example:
```json
{
"name": "example_collection",
"fields": [
{"name": "id", "type": "string"},
{"name": "name", "type": "string"},
{"name": "description", "type": "string"},
{"name": "created_at", "type": "int32"}
],
"default_sorting_field": "created_at"
}
```
Use the Typesense API to create a collection with the schema you defined. You can use `curl` or a programming language of your choice to make this API request. For example, using `curl`:
```bash
curl -X POST "http://localhost:8108/collections" \
-H "Content-Type: application/json" \
-d '{
"name": "example_collection",
"fields": [...],
"default_sorting_field": "created_at"
}'
```
Convert your CSV data into JSON format required by Typesense. You can write a script in Python or another language to read the CSV and output JSON. Here's a simple Python example:
```python
import csv
import json
csv_file_path = 'your_data.csv'
json_file_path = 'your_data.json'
data = []
with open(csv_file_path, newline='') as csvfile:
reader = csv.DictReader(csvfile)
for row in reader:
data.append(row)
with open(json_file_path, 'w') as jsonfile:
json.dump(data, jsonfile)
```
Finally, import the JSON data into your Typesense collection using the Typesense API. Again, you can use `curl` or a script to perform this action. Here's an example using `curl`:
```bash
curl -X POST "http://localhost:8108/collections/example_collection/documents/import" \
-H "Content-Type: application/json" \
--data-binary @your_data.json
```
Ensure the server is running and accessible. Check the response for any errors and verify that your data has been successfully imported into Typesense.
By following these steps, you can manually move your data from Smartsheets to Typesense without relying on third-party tools.
FAQs
What is ETL?
ETL, an acronym for Extract, Transform, Load, is a vital data integration process. It involves extracting data from diverse sources, transforming it into a usable format, and loading it into a database, data warehouse or data lake. This process enables meaningful data analysis, enhancing business intelligence.
A cloud-based management platform, Smartsheet empowers businesses to accomplish all things business. Smartsheet drives collaboration, supports better decision making, and accelerates innovation, enabling businesses to advance from ideation to impact in record time. Chosen by more than 70,000 brands in 190 different countries, Smartsheet simply makes business smarter—and simpler, since it integrates seamlessly with applications businesses already use from Google, Atlassian, Salesforce, Microsoft, and more.
Smartsheet's API provides access to a wide range of data types, including:
1. Sheets: Access to all sheets within a Smartsheet account, including their metadata and contents.
2. Rows: Access to individual rows within a sheet, including their metadata and contents.
3. Columns: Access to individual columns within a sheet, including their metadata and contents.
4. Cells: Access to individual cells within a sheet, including their metadata and contents.
5. Attachments: Access to all attachments associated with a sheet, row, or cell.
6. Comments: Access to all comments associated with a sheet, row, or cell.
7. Users: Access to information about users within a Smartsheet account, including their metadata and permissions.
8. Groups: Access to information about groups within a Smartsheet account, including their metadata and membership.
9. Reports: Access to all reports within a Smartsheet account, including their metadata and contents.
10. Templates: Access to all templates within a Smartsheet account, including their metadata and contents.
Overall, Smartsheet's API provides a comprehensive set of tools for accessing and manipulating data within a Smartsheet account, making it a powerful tool for developers and businesses looking to integrate Smartsheet into their workflows.
What is ELT?
ELT, standing for Extract, Load, Transform, is a modern take on the traditional ETL data integration process. In ELT, data is first extracted from various sources, loaded directly into a data warehouse, and then transformed. This approach enhances data processing speed, analytical flexibility and autonomy.
Difference between ETL and ELT?
ETL and ELT are critical data integration strategies with key differences. ETL (Extract, Transform, Load) transforms data before loading, ideal for structured data. In contrast, ELT (Extract, Load, Transform) loads data before transformation, perfect for processing large, diverse data sets in modern data warehouses. ELT is becoming the new standard as it offers a lot more flexibility and autonomy to data analysts.
What should you do next?
Hope you enjoyed the reading. Here are the 3 ways we can help you in your data journey:





