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How to load data from Smartsheets to DynamoDB

Learn how to use Airbyte to synchronize your Smartsheets data into DynamoDB within minutes.

TL;DR

This can be done by building a data pipeline manually, usually a Python script (you can leverage a tool as Apache Airflow for this). This process can take more than a full week of development. Or it can be done in minutes on Airbyte in three easy steps:

  1. set up Smartsheets as a source connector (using Auth, or usually an API key)
  2. set up DynamoDB as a destination connector
  3. define which data you want to transfer and how frequently

You can choose to self-host the pipeline using Airbyte Open Source or have it managed for you with Airbyte Cloud.

This tutorial’s purpose is to show you how.

What is Smartsheets

A cloud-based management platform, Smartsheet empowers businesses to accomplish all things business. Smartsheet drives collaboration, supports better decision making, and accelerates innovation, enabling businesses to advance from ideation to impact in record time. Chosen by more than 70,000 brands in 190 different countries, Smartsheet simply makes business smarter—and simpler, since it integrates seamlessly with applications businesses already use from Google, Atlassian, Salesforce, Microsoft, and more.

What is DynamoDB

Amazon DynamoDB is a fully managed proprietary NoSQL database service that supports key–value and document data structures and is offered by Amazon.com as part of the Amazon Web Services portfolio. DynamoDB exposes a similar data model to and derives its name from Dynamo, but has a different underlying implementation.

Prerequisites

  1. A Smartsheets account to transfer your customer data automatically from.
  2. A DynamoDB account.
  3. An active Airbyte Cloud account, or you can also choose to use Airbyte Open Source locally. You can follow the instructions to set up Airbyte on your system using docker-compose.

Airbyte is an open-source data integration platform that consolidates and streamlines the process of extracting and loading data from multiple data sources to data warehouses. It offers pre-built connectors, including Smartsheets and DynamoDB, for seamless data migration.

When using Airbyte to move data from Smartsheets to DynamoDB, it extracts data from Smartsheets using the source connector, converts it into a format DynamoDB can ingest using the provided schema, and then loads it into DynamoDB via the destination connector. This allows businesses to leverage their Smartsheets data for advanced analytics and insights within DynamoDB, simplifying the ETL process and saving significant time and resources.

Step 1: Set up Smartsheets as a source connector

1. Open the Smartsheets source connector page on Airbyte.com.
2. Click on the "Add Source" button.
3. Enter a name for your Smartsheets source connector.
4. Enter your Smartsheets API access token in the "API Access Token" field.
5. Enter your Smartsheets account ID in the "Account ID" field.
6. Click on the "Test" button to ensure that the credentials are correct.
7. If the test is successful, click on the "Save & Continue" button.
8. Select the tables that you want to replicate from Smartsheets.
9. Choose the replication frequency and the destination where you want to store the data.
10. Click on the "Create Connection" button to start the replication process.  

Once you have completed these steps, Airbyte will start replicating the data from your Smartsheets account to the destination that you have chosen. You can monitor the replication process and view the data in the destination by logging into your Airbyte account.

Step 2: Set up DynamoDB as a destination connector

1. Open the Airbyte platform and navigate to the "Destinations" tab on the left-hand side of the screen.
2. Scroll down until you find the "DynamoDB" connector and click on it.
3. Click on the "Create new connection" button.
4. Enter a name for your connection and click on the "Next" button.
5. Enter your AWS access key ID and secret access key in the appropriate fields.
6. Enter the name of the DynamoDB table you want to connect to.
7. Choose the region where your DynamoDB table is located.
8. Click on the "Test connection" button to ensure that your credentials are correct and that the connection is successful.
9. If the test is successful, click on the "Create connection" button to save your settings.
10. You can now use the DynamoDB destination connector to transfer data from your source to your DynamoDB table.

Should you build or buy your data pipelines?

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Step 3: Set up a connection to sync your Smartsheets data to DynamoDB

Once you've successfully connected Smartsheets as a data source and DynamoDB as a destination in Airbyte, you can set up a data pipeline between them with the following steps:

  1. Create a new connection: On the Airbyte dashboard, navigate to the 'Connections' tab and click the '+ New Connection' button.
  2. Choose your source: Select Smartsheets from the dropdown list of your configured sources.
  3. Select your destination: Choose DynamoDB from the dropdown list of your configured destinations.
  4. Configure your sync: Define the frequency of your data syncs based on your business needs. Airbyte allows both manual and automatic scheduling for your data refreshes.
  5. Select the data to sync: Choose the specific Smartsheets objects you want to import data from towards DynamoDB. You can sync all data or select specific tables and fields.
  6. Select the sync mode for your streams: Choose between full refreshes or incremental syncs (with deduplication if you want), and this for all streams or at the stream level. Incremental is only available for streams that have a primary cursor.
  7. Test your connection: Click the 'Test Connection' button to make sure that your setup works. If the connection test is successful, save your configuration.
  8. Start the sync: If the test passes, click 'Set Up Connection'. Airbyte will start moving data from Smartsheets to DynamoDB according to your settings.

Remember, Airbyte keeps your data in sync at the frequency you determine, ensuring your DynamoDB data warehouse is always up-to-date with your Smartsheets data.

Use Cases to transfer your Smartsheets data to DynamoDB

Integrating data from Smartsheets to DynamoDB provides several benefits. Here are a few use cases:

  1. Advanced Analytics: DynamoDB’s powerful data processing capabilities enable you to perform complex queries and data analysis on your Smartsheets data, extracting insights that wouldn't be possible within Smartsheets alone.
  2. Data Consolidation: If you're using multiple other sources along with Smartsheets, syncing to DynamoDB allows you to centralize your data for a holistic view of your operations, and to set up a change data capture process so you never have any discrepancies in your data again.
  3. Historical Data Analysis: Smartsheets has limits on historical data. Syncing data to DynamoDB allows for long-term data retention and analysis of historical trends over time.
  4. Data Security and Compliance: DynamoDB provides robust data security features. Syncing Smartsheets data to DynamoDB ensures your data is secured and allows for advanced data governance and compliance management.
  5. Scalability: DynamoDB can handle large volumes of data without affecting performance, providing an ideal solution for growing businesses with expanding Smartsheets data.
  6. Data Science and Machine Learning: By having Smartsheets data in DynamoDB, you can apply machine learning models to your data for predictive analytics, customer segmentation, and more.
  7. Reporting and Visualization: While Smartsheets provides reporting tools, data visualization tools like Tableau, PowerBI, Looker (Google Data Studio) can connect to DynamoDB, providing more advanced business intelligence options. If you have a Smartsheets table that needs to be converted to a DynamoDB table, Airbyte can do that automatically.

Wrapping Up

To summarize, this tutorial has shown you how to:

  1. Configure a Smartsheets account as an Airbyte data source connector.
  2. Configure DynamoDB as a data destination connector.
  3. Create an Airbyte data pipeline that will automatically be moving data directly from Smartsheets to DynamoDB after you set a schedule

With Airbyte, creating data pipelines take minutes, and the data integration possibilities are endless. Airbyte supports the largest catalog of API tools, databases, and files, among other sources. Airbyte's connectors are open-source, so you can add any custom objects to the connector, or even build a new connector from scratch without any local dev environment or any data engineer within 10 minutes with the no-code connector builder.

We look forward to seeing you make use of it! We invite you to join the conversation on our community Slack Channel, or sign up for our newsletter. You should also check out other Airbyte tutorials, and Airbyte’s content hub!

What should you do next?

Hope you enjoyed the reading. Here are the 3 ways we can help you in your data journey:

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Easily address your data movement needs with Airbyte Cloud
Take the first step towards extensible data movement infrastructure that will give a ton of time back to your data team. 
Get started with Airbyte for free
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Talk to a data infrastructure expert
Get a free consultation with an Airbyte expert to significantly improve your data movement infrastructure. 
Talk to sales
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Improve your data infrastructure knowledge
Subscribe to our monthly newsletter and get the community’s new enlightening content along with Airbyte’s progress in their mission to solve data integration once and for all.
Subscribe to newsletter

Integrate Smartsheets with DynamoDB in minutes

Try for free now

Connectors Used

What should you do next?

Hope you enjoyed the reading. Here are the 3 ways we can help you in your data journey:

flag icon
Easily address your data movement needs with Airbyte Cloud
Take the first step towards extensible data movement infrastructure that will give a ton of time back to your data team. 
Get started with Airbyte for free
high five icon
Talk to a data infrastructure expert
Get a free consultation with an Airbyte expert to significantly improve your data movement infrastructure. 
Talk to sales
stars sparkling
Improve your data infrastructure knowledge
Subscribe to our monthly newsletter and get the community’s new enlightening content along with Airbyte’s progress in their mission to solve data integration once and for all.
Subscribe to newsletter

Should you build or buy your data pipelines?

Download our free guide and discover the best approach for your needs, whether it's building your ELT solution in-house or opting for Airbyte Open Source or Airbyte Cloud.

Download now

Integrate Smartsheets with DynamoDB in minutes

Try for free now

Connectors Used

Frequently Asked Questions

What data can you extract from Smartsheets?

Smartsheet's API provides access to a wide range of data types, including:

1. Sheets: Access to all sheets within a Smartsheet account, including their metadata and contents.
2. Rows: Access to individual rows within a sheet, including their metadata and contents.
3. Columns: Access to individual columns within a sheet, including their metadata and contents.
4. Cells: Access to individual cells within a sheet, including their metadata and contents.
5. Attachments: Access to all attachments associated with a sheet, row, or cell.
6. Comments: Access to all comments associated with a sheet, row, or cell.
7. Users: Access to information about users within a Smartsheet account, including their metadata and permissions.
8. Groups: Access to information about groups within a Smartsheet account, including their metadata and membership.
9. Reports: Access to all reports within a Smartsheet account, including their metadata and contents.
10. Templates: Access to all templates within a Smartsheet account, including their metadata and contents.  

Overall, Smartsheet's API provides a comprehensive set of tools for accessing and manipulating data within a Smartsheet account, making it a powerful tool for developers and businesses looking to integrate Smartsheet into their workflows.

What data can you transfer to DynamoDB?

You can transfer a wide variety of data to DynamoDB. This usually includes structured, semi-structured, and unstructured data like transaction records, log files, JSON data, CSV files, and more, allowing robust, scalable data integration and analysis.

What are top ETL tools to transfer data from Smartsheets to DynamoDB?

The most prominent ETL tools to transfer data from Smartsheets to DynamoDB include:

  • Airbyte
  • Fivetran
  • Stitch
  • Matillion
  • Talend Data Integration

These tools help in extracting data from Smartsheets and various sources (APIs, databases, and more), transforming it efficiently, and loading it into DynamoDB and other databases, data warehouses and data lakes, enhancing data management capabilities.