6 Unstructured Data Management Tools Worth Consideration

Your business collects data that is mostly unstructured in nature, coming from various sources such as social media, emails, documents, images, and videos. Ignoring such value-driven data would lead to missed opportunities to enhance customer experiences. Therefore, you need a modern approach that provides an easy way to manage the vast stores of unstructured data.

The unstructured data management market was valued at $23.63 billion in 2023 and is expected to reach $52.15 billion by 2030. In this blog, you'll discover the top six unstructured data management tools that help you derive actionable insights from your unstructured data.

What You Need to Know About Unstructured Data Management?

Unstructured data management refers to the processes involved in the collection, storage, and processing of unstructured data. Unstructured data is information that does not have a predefined data model or schema, making it difficult to store in traditional databases. This type of data includes a wide variety of formats, such as text documents, emails, social media posts, images, audio files, and videos.

Unstructured data is highly valuable because it often contains rich, context-driven information that can provide deep insights into market trends, customer behavior, and operational efficiency. In order to extract maximum value from this data, you need to adopt robust data management strategies to derive valuable insights that drive your business objectives.

Types of Unstructured Data Management

Here are some of the key methods used to manage unstructured data:

‍Natural Language Processing (NLP): NLP is a subfield of AI that empowers computers to comprehend, interpret, and generate human language. It enhances data analysis by facilitating the extraction of valuable insights from unstructured text sources like customer reviews and social media interactions. By using text mining techniques, NLP can help you identify patterns, trends, and sentiments.

‍Machine Learning (ML): ML is the process of training algorithms on large datasets to recognize patterns and make predictions. It is particularly effective in automating the extraction of insights from unstructured data. Techniques such as clustering, classification, and regression analysis enable you to group similar data points, categorize information, and predict outcomes based on historical data.

‍Image Analysis: Image analysis utilizes computer vision techniques to interpret and understand visual information from images. Key methods include image recognition, which identifies and categorizes objects within images, and optical character recognition (OCR), which converts unstructured data into machine-readable format.

‍Speech Recognition: Speech recognition technology enables computers to understand and process human speech, converting spoken language into text. This method is particularly useful for analyzing unstructured audio data, such as customer service calls and voice commands.

6 Best Unstructured Data Management Tools

Here are some of the popular tools that help you manage your unstructured data efficiently:

Airbyte

Airbyte is an AI-powered data movement platform that enables you to consolidate data from diverse sources into a unified destination system. It offers an extensive catalog of 550+ pre-built connectors that you can use to extract unstructured data and load it into vector databases like Chroma, Pinecone, and Weaviate. This lets you perform quick searches and optimize the performance of machine learning applications and AI models.

Key Features of Airbyte

Streamlined GenAI Workflows: You can integrate Airbyte with LLM frameworks, such as LangChain or OpenAI, to perform RAG transformations like chunking, embedding, and indexing. These operations let you convert unstructured data into vector embeddings that help perform tasks like sentiment analysis, text classification, language translation, and more.

‍OCR Technology: With Airbyte's OCR technology, you can effortlessly extract text from a variety of document formats, including PDFs, Word, PowerPoint, and Google Docs.

‍PyAirbyte: You can leverage PyAirbyte, a Python-based open-source library, to extract unstructured data from diverse sources by using Airbyte connectors directly within your developer environment. PyAirbyte cached data is compatible with leading AI frameworks like LlamaIndex and LangChain, which facilitate the development of LLM-powered applications.

‍AI-enabled Data Warehouses: Airbyte facilitates integration with data warehouses like Snowflake Cortex and BigQuery's Vertex AI to empower your Gen AI applications by providing direct access to vector data.

‍Fine-tuning LLMs: You can train models on domain-specific or proprietary data from your company. To ensure you have the latest data for training, you can also leverage Airbyte's CDC feature. CDC enables you to capture incremental changes made at the source data system and reflect them in the destination. This guarantees that the responses generated by your LLM are based on the most updated information.

Expede

Expede is a leading AI-powered unstructured data intelligence platform. It is an enterprise-grade SaaS platform hosted on Microsoft Azure. Expede simplifies the migration and transformation of unstructured data through automated deduplication and sorting, eliminating the need for prior data preparation or cleaning. You can upload files and folders as they are on your system since the platform automatically removes unwanted data, such as system files, ensuring a smooth and efficient process.

Key Features of Expede

File Compatibility: Expede allows migration of all file types, irrespective of their format and origin. When required, it also automatically amends legacy file names to facilitate processing and configuration within modern databases.

‍Advanced Processing: It identifies pages that contain complex content, such as charts, images, tables, drawings, and handwriting, which may benefit from OCR. This helps you quickly determine only the pages that require further processing, saving time and resources.

‍Full Meta Data Extraction: During migration, Expede lets you capture file-associated metadata, including the original storage location and folder structure, and cross-validate it to ensure data integrity.

‍Original File Locked: In order to maintain the historical integrity of data and file metadata, the original file is securely stored and locked within the database. This helps you meet compliance requirements and safeguards the original file from accidental corruption or modification.

‍Search and Compile: Expede offers enhanced search capabilities that enable you to find and view information on a page-by-page basis. It also enables you to merge results into unique records.

Unstructured

Unstructured is a powerful platform that helps you automate the conversion of complex, unstructured data into clean, structured formats for Generative AI applications. It lets you transform source documents into Unstructured’s canonical JSON schema, providing a standardized output regardless of the input format. Additionally, each document is enriched with extensive metadata, offering insights into language, file type, source, hierarchy, and other critical attributes.

Key Features of Unstructured

High-performant Connectors: The platform offers connectors for both source and destination to streamline the processes of data ingestion and export. You can pull data from your desired source using a source connector and then transfer the results to your preferred data storage solution with a destination connector.

‍Event-driven Data Ingestion: The Unstructured platform can automatically identify and process new or updated files as they appear in configured data sources, facilitating real-time data ingestion without manual intervention.

‍Extensive File Support: The platform supports a diverse range of file types, ensuring versatility in handling different document formats, including PDFs, Images, HTML, and many more.

‍ETL Workflow Builder: This visual canvas drag-and-drop interface empowers you to orchestrate sophisticated data processing workflows without writing code. You can simply connect data sources, arrange transformation steps like chunking and embeddings, and map outputs to your vector stores, preparing your unstructured data for GenAI applications.

‍Partitioning Functions: These functions enable you to extract structured content from a raw, unstructured document. If you call the partition function, Unstructured will automatically determine the file type and invoke the appropriate partition function.

IBM Watson Discovery

IBM Watson Discovery enables you to ingest, enrich, and search through various types of unstructured data, including JSON, HTML, PDF, and Word documents. It packages core Watson APIs, such as natural language understanding and document conversion, along with UI tools that let you easily upload and index large collections of data.

Key Features of Watson Discovery

Smart Document Understanding (SDU): SDU is a visual machine learning tool that helps you label text so that the tool understands critical components inside your documents, like headers and tables. Once you annotate a few pages of your documents, SDU can automatically learn the rest, retrieving answers and information only from relevant content.

‍Enrichments: Watson Discovery has a powerful analytics engine that offers cognitive enrichments and insights into your data. These enrichments include keyword extractions, sentiment analysis, category classification, concept tagging, and more.

‍Delivers Passages as Answers: With IBM Watson Discovery, you’ll get specific passages that contain the relevant information and its source documents using semantic search. The design of this platform ensures that all the information you need is easily accessible.

‍Industry-specific Dictionary: You can create a custom dictionary, including synonyms, to help IBM Watson Discovery find and learn terms that hold meaning for your workflows. You can also add a patterns resource that helps the platform recognize patterns in your data and suggest more rules for your review.

‍Automatic Text Pattern Detection: The platform offers an advanced pattern creation feature that helps you quickly identify business-specific text patterns within your documents. It starts learning the text patterns from as few as two examples and subsequently refines the pattern according to user feedback. This enables you to train a model rapidly without time-intensive tasks like defining rules and expressions.

Google Cloud Document AI

Document AI is a leading document understanding solution that lets you transform unstructured data into a structured format. You can store documents like PDFs, scanned images, and various other file formats. Once documents are ingested, Document AI leverages advanced NLP technology to categorize the content using trained models. It then accurately extracts relevant text entities and diagrams, subsequently storing the structured data in a data warehouse, such as Google BigQuery.

Key Features of Document AI

Layout Parser: This parser can break documents into chunks that retain contextual information about the layout hierarchy of the original document. Answer-generating LLMs can use these context-aware chunks to improve the relevance and decrease the computational load.

‍Enterprise Document OCR: You can use this feature to identify and extract text and layout information from documents. It lets you detect blocks, paragraphs, words, and symbols from PDFs and also extract selection marks like checkboxes and radio buttons.

‍Custom Extractor: With Document AI, you can build a custom extractor to extract entities from documents of a particular type. For example, pulling related items from a menu or personal details like name and contact information from a resume.

‍Pretrained Models: Document AI provides access to pre-trained models for common document types, such as bank statements, invoices, and tax forms, which can be used immediately with minimal setup.

‍Auto-labeling and Fine-tuning: The platform supports auto-labeling features and enables you to fine-tune models with as few as 10 documents, improving accuracy.

Snowflake

Snowflake is a powerful cloud-native data platform that helps you manage large volumes of unstructured data, such as PDFs, images, and email files. With Snowflake, you can leverage SQL-based transformations, user-defined functions (UDFs), and stored procedures to perform complex data manipulations and analyses on unstructured data.

Key Features of Snowflake

Storage Options: Snowflake provides both internal and external stages to store unstructured data. Internal stages enable you to store directly within Snowflake, while external stages facilitate data storage in external cloud locations like Amazon S3, Google Cloud Storage, and Azure Blob Storage.

‍Directory Tables: These are the built-in tables in Snowflake that store metadata about the files, enabling efficient management and retrieval of unstructured data. You can query a directory table to retrieve a list of all the files on a stage. The output provides details about each file, such as its size, the date and time it was last updated, and the associated Snowflake file URL.

‍Snowpark: This is Snowflake's developer framework that supports Java, Scala, and Python. It enables you to process unstructured data natively within Snowflake, eliminating the need for separate processing engines.

‍Custom ML Models: Snowflake supports the integration of custom machine learning models for analyzing unstructured data. Using UDFs or stored procedures, you can deploy models for tasks such as image classification and object detection.

‍Secure Data Access: Snowflake offers secure access to unstructured data through various URLs like scoped URLs, file URLs, and pre-signed URLs. These URLs enable temporary or permanent access to files without compromising security. Scoped URLs provide temporary access to files, whereas file URLs require user authentication and read privileges to access the files. Further, pre-signed URLs are pre-authenticated, enabling users to directly access or download necessary files.

Wrapping Up

Unstructured data management enables you to gain deeper insights, improve customer understanding, and drive innovation. In this blog, you've explored various tools that help you streamline the management of unstructured data. Each of these tools serves a different purpose in unstructured data management, from extraction to warehousing and AI-driven search. To make the most of your unstructured data, consider using tools like Airbyte. It lets you consolidate unstructured data from diverse sources effortlessly, making it easier to analyze and extract insights from your data.